Recommendation for New Town Adminstrator

The following was submitted by a Lynnfield Transparency reader.  Thank you for your input and thoughtful consideration concerning our next Town Administrator.

Town Administrator

Job Description

Lynnfield MA

The Administrator for the town of Lynnfield under the guidance of the Board of Selectmen is responsible for the day to day operations of the Town’s government. Through frequent and direct interactions the administrator shall ensure the smooth functioning of the government by providing department heads with direction and guidance.  The Administrator through the establishment of effective working relationships will ensure the implementation of the direction of the Board of Selectmen as well as the town’s compliance with State and Federal law. He/she will also comply with Essex County policies, procedures in any matters that may affect the town of Lynnfield.

The Administrator as Personnel Officer of the town will:

Supervise and provide direction to all department heads.

Ensure that all personnel records are maintained and complete.

Ensure that all employees are fully trained on all policies and procedures as may be required.

Ensure that all town personnel policies are adhered to and administered fairly.

Administer personnel performance reviews of department heads and administrative staff as appropriate.

Reviews and approves disciplinary actions up to and including suspension and will provide recommendations of termination to the Board of Selectmen.

The Administrator as part of his/her supervisory duties will:

Conceive, develop and present for approval to the Board of Selectmen policies and procedures as may be required.

Implement the recommendations of the town’s auditors as should be stated in the annual financial reports.

Investigate and implement cost savings for the town and report out quarterly.

Act as lead negotiator for the contract of services, goods, and capital items as well as personnel union contracts.

Develop draft and coordinate Grants and RFPs/RFQs for the town in accordance to the law as may be required.

Develop criteria for a project manager search for projects exceeding $250k as needed to ensure proper budget control.

Conduct regular one on one and department head and employee meetings to update personnel and solicit feedback on issues or problems.

 

Develop, maintain and gain approval of the BOS of a 5 year Master Plan describing the development and proposed evolution of the town government and services as may be required by our community.

Provide the BOS with the preparatory information packages for their next meeting and monthly written reports on town activities/affairs.

 

The Administrator as part of their financial responsibilities will:

Develop, review and present in coordination with the Department Heads the annual budget of expenses and revenues of the town to the BOS for approval in an agreed upon timeframe.

Represent the town in Finance Committee meetings to present update/status information and department budget requests.

Monitor and report to the BOS department spending and revenues against the approved budget monthly and adjust spending to maintain budgetary compliance.

Reconcile and report to the BOS the account balances and revenues of the Treasurer, Town Clerk, Tax Collector.

Ensure that transfers to and from town accounts are appropriately authorized and completed on a timely basis.

Ensure that the town’s departments fully cooperate and coordinate with the town’s auditors.

Implement and maintain a capital asset tracking system and report on it annually.

 

The Administrator as the manager of the town government will:

Receive, investigate and respond to citizen complaints in a timely and professional manner.

Review the recommendations of the Board of Assessors and recommend action to the BOS for requests for abatement and exemptions.

 

The Administrator may also be assigned other duties from time to time as determined by the BOS.

 

Knowledge, Skills and Abilities Required:

The Administrator shall have a thorough working knowledge of public administration including municipal accounting, personnel management of professional staff as well as Massachusetts Municipal State Law.  He/She shall have developed skills in communication (oral and written), planning, organizing, delegation and resolution of disputes.  He/She will possess excellent judgement, and the ability to lead.

 

               Supervision Exercised:

The Administrator will have direct supervisory authority over all department heads that fall under the control of the BOS.  He/She shall have the authority to discipline and suspend employees under his/her control and to make the recommendations to the selectmen regarding termination.  The administrator shall have all other authority as may be granted under the town’s policies and procedures as approved by the BOS.

 

               Minimum Qualifications:

A Bachelor’s degree in Public Management, Business Finance or related field with five years of relevant experience.  Master’s degree preferred including two years of prior administrative experience. Prior experience in Massachusetts Municipal setting, CPA or law degree preferred, experience in Essex County or State Committees preferred.

 

 

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